Introduction

A career in IBM Consulting is built on long-term client relationships and close collaboration worldwide. You'll work with leading companies across industries, helping them shape their hybrid cloud and AI journeys. With support from our strategic partners, robust IBM technology, and Red Hat, you'll have the tools to drive meaningful change and accelerate client impact. At IBM Consulting, curiosity fuels success. You'll be encouraged to challenge the norm, explore new ideas, and create innovative solutions that deliver real results. Our culture of growth and empathy focuses on your long-term career development while valuing your unique skills and experiences.

Your Role And Responsibilities

As a Project Administrator, you will provide project support through managing project documentation and facilitating team communications. This role requires a blend of technical and administrative skills, as well as strong communication and organizational abilities.

Your Primary Responsibilities Will Include

Manage Project Documentation: Set up and maintain the project control book, track issues and changes, and produce status reports to ensure project information is accurate and up-to-date.
Facilitate Team Communications: Schedule meetings, take minutes, create presentations, and arrange training for project staff to support effective collaboration and knowledge sharing.
Support Contract Management: Manage assets, ensure audit readiness, provide financial process support, address issues, and report on measurements and project plan execution to ensure contract requirements are met.
Administer Budget: Participate in budget administration by providing analysis, maintaining records, and forecasting financial performance to support informed decision-making.
Coordinate Financial Transactions: Handle financial and procurement transactions, including tracking and reporting on expenses, to ensure accurate financial records.

Preferred Education

Bachelor's Degree

Required Technical And Professional Expertise

Exposure to Project Management Tools: Familiarity with tools and techniques used for managing project documentation, tracking issues and changes, and producing status reports.
Experience Working with Financial Systems: Knowledge of financial systems and processes, including budget administration, financial reporting, and procurement transactions.
Understanding of Contract Management Principles: Exposure to contract management principles, including asset management, audit readiness, and financial process support.
Administrative Support Experience: Experience providing administrative support, including scheduling meetings, taking minutes, and creating presentations.
Basic Understanding of Budget Analysis: Familiarity with budget analysis, record-keeping, and financial forecasting concepts.
Proficient in Japanese Language - reading, writing, speaking, listening.
Amenable to work on a client-based schedule (dayshift, mid-shift, night-shift) and in any IBM location in Quezon City (UP Ayala Technohub) or Cebu.

Preferred Technical And Professional Experience

Project Management Tool Proficiency: Exposure to tools and techniques used for managing project documentation, tracking issues and changes, and producing status reports is beneficial for this role.
Financial System Knowledge: Experience working with financial systems and processes, including budget administration, financial reporting, and procurement transactions, can be an asset in this position.
Contract Management Principles: Understanding of contract management principles, including asset management, audit readiness, and financial process support, is a plus for this role.

Project Administrator-Project Support - Japanese Bilingual