Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role

We're seeking a Recruiting Assistant. This role is designed for a highly organized, detail-oriented professional who thrives in fast-paced, structured environments and enjoys supporting recruiting operations.

You'll play a key role in ensuring recruiting workflows run smoothly by coordinating interviews, maintaining accurate data, supporting internal communication, and improving processes to deliver an excellent candidate experience.

Location: Must be in Colombia – Remote.

Environment: Colombian and International Teams.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday – 8:00 AM – 5:00 PM EST.

Contract: Non-fixed Term Colombian Contract.

Requirements

(Must-Haves)

2+ years of experience in recruiting coordination, sales support, project coordination, or administrative roles
Strong experience managing calendars and scheduling across multiple stakeholders
Proficiency with Google Workspace and CRM systems (ATS experience preferred)
Excellent written and verbal English communication skills
High attention to detail and strong organizational ability
Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications (Nice-to-Haves)

Experience supporting a staffing or recruiting firm
Experience with applicant tracking systems such as Bullhorn
Familiarity with reporting metrics and tracking performance data

Skills & Competencies

Strong follow-through and accountability
Ownership mentality — proactively identifying gaps and solving problems
Process-oriented mindset
Ability to work independently in a fully remote environment
Professional, friendly, and candidate-focused communication style

Education: Technical, Technologist, or Bachelor's degree (preferred).

Experience: 2+ years in recruiting coordination, sales support, project coordination, or administrative roles.

Skills: Calendar management, CRM/ATS systems (preferably Bullhorn), Google Workspace, reporting and data tracking, strong written and verbal communication in English.

Characteristics: Detail-oriented, proactive, highly organized, strong follow-through, accountable, process-driven, and able to work independently.

Responsibilities

Recruiting Coordination & Scheduling

Coordinate and schedule candidate interviews across multiple recruiters and clients
Manage calendar workflows, availability confirmations, and rescheduling as needed
Ensure all interview logistics (Zoom links, confirmations, documentation) are properly organized and distributed
Maintain clear communication with candidates to ensure a smooth interview experience

CRM & Data Management

Maintain and update CRM records with high accuracy
Ensure candidate profiles, interview stages, and notes are properly documented
Identify duplicate records and perform data clean-up
Follow internal sales/recruiting tracking rules to ensure opportunities are assigned correctly

Internal Communication & Team Support

Partner closely with Recruiters to provide status updates and ensure process flow
Follow up with team members to confirm next steps are completed
Assist in distributing leads or candidate information uncovered during interviews
Help ensure internal communication remains clear and organized

Reporting & Process Improvement

Assist in generating recruiting activity reports
Track interview volume, response times, and workflow efficiency
Identify bottlenecks and recommend process improvements
Support documentation of internal best practices

Administrative Support

Organize digital files and recruiting documentation
Assist with preparing summaries, internal updates, and recruiting metrics
Support ad hoc administrative tasks as assigned

Recruiting Assistant (Colombia)