Manila Speaker Bureau Financial Close & Review Planner

IQVIA's Speaker Bureau team consists of dedicated meeting professionals who plan and manage highly compliant meetings and events for Life Sciences organizations. We work with our clients to deliver a high-quality attendee experience through a range of in-person, hybrid, and virtual meetings by seamlessly pairing deep industry expertise, best-in-class compliance technology and an innovative, scalable approach to support our client's Speaker Bureau. The ManilaSpeaker BureauFinancial Close & Review Planner is overall accountable in auditing and reviewing actual financials post meeting. FCR Planner is heavily focused on ensuring we are accurate in our government required Transfer of Value reporting responsibilities.

Essential Duties & Responsibilities

Collaborate as an integral part of the client Core Team which comprises of meeting planners, logistics planner and speaker bureau planners and other roles supporting execution of planning of each meeting
Review all aspects of planning are within the client's business rules and budgetary requirement. The following items are critical to the FCR Planner role in executing seamlessly:

Assess accuracy of Management Fee applied tied to the program type
Review Speaker Travel expenses to ensure no discrepancy between itinerary vs travel charges
Review Speaker Honorarium to ensure Speaker is paid correctly.
Accurately plot venue/caterer charges to the specific FCR approved calculator to flag any overage on approved cost per person as needed
Accurately move charges to their applicable budget category following client's business rules on approved categories
Review and resolve attendance discrepancies as needed.
Ensure all expenses matches between systems (EFX and Centris) and document approved exemptions as needed
Obtain necessary documents (receipts) are uploaded in the meeting and other related documents as required
Communicate timely with meeting planner, speaker bureau planner, logistics planner, vendors related to task completion and other related inquiry or follow up needs

Application of client business and compliance rules throughout the financial close & review process.
Ability to trigger or escalate any items that can impact risk on meeting compliance.
Ensure understanding of system functionalities related to job function as assigned.
Liaise with relevant internal and external stakeholders to ensure appropriate team members have the most up to date information
Comply with timekeeping standards & policies in Sprout, PSA ensuring accurate work hours are logged.
Other related team task maybe assigned

Qualifications

2+ years of customer service or equivalent
Previous work experience in catering to US clients, preferably in a phone-based Customer Service role, is required
Relevant audit experience is preferred
Pharma Industry experience is a plus
Familiarity with US cultural norms and practices to better understand and service stakeholders and clients.
Bachelor's Degree Required
Proficiency in PC applications, Microsoft Office suite of products (Word, Excel, PowerPoint, Teams) and Outlook is required
Knowledge in SharePoint, Salesforce and Smartsheet preferred
Proficiency in using phone systems such as Twilio, CRM software and other relevant technology is preferred
Able to work during US standard business hours and be flexible on work schedule and/or extended hours to meet clients business needs during peak season
Expert on analysis and information gathering to resolve problems on routine matters.
Ability to multi-task/plan numerous meetings simultaneously while still demonstrating a strong attention to detail
Comfortable working in a fast-paced team environment, while also able to work independently
Exceptional customer service skills
A strong sense of urgency and the ability to effectively problem solve
Excellent in communication, both oral and written
Collaborate as an integral part of the project team to execute world class events as measured by internal and external client satisfaction
Strong aptitude of financial calculations.
A strong sense of urgency and advanced ability to effectively problem solve.
Advanced oral and written communication skills with focus on the ability to be concise and clear, summarize a situation and articulate the necessary next steps, effectively listen, and assess the need for urgent action.
Able to be flexible to report onsite frequently, dependent on business need
Conducive work space when working remotely at home, which includes ability to receive and make calls during your shift, work with company provided dual monitors and have appropriate internet speed to complete work.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

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