Position Overview

This role owns the delivery and execution discipline of all marketing work across Clarvida's shared services model.

The Marketing Project Manager is responsible for ensuring that work is clearly defined, properly prioritized, realistically planned, and executed without breakdowns. This includes aligning multiple stakeholders, managing competing priorities, and maintaining visibility at all times.

This is a senior role built for someone who can operate in ambiguity, challenge unclear direction, enforce structure, and drive outcomes across teams without direct authority.

While this role is not responsible for executing the work directly, it plays a critical role in enabling success, ensuring the right work is completed at the right time and at a high standard of quality.

Key Responsibilities

Project Ownership & Delivery Management
Own the full lifecycle of all marketing initiatives from intake through launch
Convert high-level requests into clear scopes, timelines, and execution plans
Ensure projects move forward consistently despite competing demands and shifting priorities
Drive progress across dependencies and remove blockers proactively
Hold accountability for on-time, high-quality delivery across all active workstreams
Intake, Prioritization & Decision Discipline
Own the intake process and ensure requests are complete, structured, and actionable
Push back on unclear, incomplete, or misaligned requests
Facilitate prioritization across stakeholders using impact, urgency, and capacity
Make trade-offs visible and force clarity when everything is marked urgent
Ensure the team is focused on the work that matters most, not the loudest request
Workflow & System Ownership (Execution Backbone)
Own the marketing team's system of record (Monday.com) as the execution backbone
Ensure all work is properly tracked, visible, and accurately represented
Build and maintain workflows, templates, dashboards, and reporting structures
Enforce discipline: no shadow work, no offline tracking, no unclear ownership
Continuously improve how workflows through the system for scale and clarity
Cross-Functional Alignment & Stakeholder Management
Serve as the central point of coordination across marketing, TA, communications, digital, and leadership teams
Align stakeholders early on scope, timelines, dependencies, and expectations
Manage approvals across multiple layers without delays and rework
Handle difficult conversations around timelines, prioritization, and trade-offs
Maintain trust while enforcing structure and accountability
Risk Management, Change Control & Escalation
Identify risks early (capacity, dependencies, unclear scope, delayed approvals)
Run structured change management when scope or priorities shift
Clearly communicate what changed, why it matters, and what the impact is
Escalate with clear recommendations, not just problems
Protect the team from reactive, last-minute changes
Quality Control & Launch Readiness
Ensure all work meets Clarvida's standards before launch
Validate completeness, consistency, and readiness across deliverables
Establish and enforce QA checkpoints across all projects
Prevent rework through better planning, alignment, and validation earlier in the process
Visibility, Reporting & Continuous Improvement
Provide leadership with clear, decision-ready visibility into all marketing work
Report on status, risks, bottlenecks, and upcoming dependencies
Identify patterns of breakdown (rework, delays, unclear scope) and fix the system
Continuously improve processes, templates, and workflows to support scale

Qualifications

Required

3–6 years of experience in project management, marketing operations, PMO roles, or creative operations.
Strong proficiency in Microsoft365 (or similar platforms), SharePoint, Canva, Google Workspace, and workflow management tools.
Proven ability to manage complex, high-volume, multi-stakeholder environments
Strong experience managing timelines, scope, dependencies, and trade-offs
Ability to translate strategy into executable plans
Strong stakeholder management and communication skills
Experience enforcing structure and accountability across teams
Experience with project management platforms (Monday.com preferred, but not required
Willing to work onsite full-time for the first month, then transition to a hybrid setup (3 days onsite, 2 days work from home).

Preferred

Experience in shared services or matrix organizations
Experience supporting marketing, recruitment marketing, or digital teams
Experience building workflows, SOPs, and operational systems at scale
Certifications such as PMP or Agile/Scrum are a plus

Soft Skills For Success

Structured Thinking: Brings clarity to ambiguous and complex work
Decisive Judgment: Makes trade-offs and drives decisions proactively
Accountability Leadership: Holds teams and stakeholders to commitments
Operational Discipline: Ensures work is tracked, visible, and controlled
Calm Execution Under Pressure: Maintains control during high-demand cycles