Part-Time Legal & Executive Assistant

Job Type: Part-Time (20 hours per week)

Work Hours: Ideal availability is Monday to Thursday between 1:00 PM and 6:00 PM Eastern Time, with flexibility based on task requirement

Salary: $

Job Overview:

We are seeking a highly organized and versatile Legal & Executive Assistant to provide both legal and administrative support. This role requires a proactive professional who can manage multiple responsibilities, balance priorities effectively, and adapt to evolving needs. Experience as a Bankruptcy Paralegal or in bankruptcy law is highly preferred, particularly supporting attorneys handling complex cases. The ideal candidate has experience in legal support, is highly proficient in key tools and systems, and is comfortable assisting with executive-level administrative tasks. This role will start at 20 hours per week, with the opportunity to expand as responsibilities grow.

Key Responsibilities:

Core Legal Support
Provide legal support, including document preparation, legal research, and case management
Assist with drafting, reviewing, and organizing legal documents and correspondence
Manage and maintain case files and documentation using Clio or similar case management systems
Maintain accurate and well-organized records across all systems
Bankruptcy / Paralegal Support
Assist with the preparation, drafting, and e-filing of legal documents
Support case filings and maintain docket and document tracking
Monitor deadlines and maintain critical date calendars
Assist with hearing and case preparation (e.g., agendas, binders, and supporting documents)
Coordinate with attorneys, clients, and other parties involved in cases
Perform basic filings or support e-filing processes via CM/ECF (if applicable)
Client & Case Coordination
Coordinate communications with clients and other stakeholders
Executive & Administrative Support
Provide executive-level administrative support, including calendar management, email coordination, and task tracking
Handle data management, reporting, and organization using Microsoft Excel
General Responsibilities
Assist with general administrative tasks and ad hoc projects as needed
Adapt to shifting priorities and support multiple functions as the role evolves

Required Skills & Qualifications:

Proven experience as a Legal Assistant, Executive Assistant, or in a similar hybrid role
Bankruptcy paralegal experience or exposure to bankruptcy/legal proceedings is highly preferred
Strong legal experience, preferably within established or larger law firms
Experience working with US-based legal teams or clients
Strong legal research skills and ability to synthesize information effectively
Familiarity with legal workflows, case management, and documentation processes
Hands-on experience using Clio
Advanced proficiency in Microsoft Office Suite, particularly Excel
Familiarity with CM/ECF (Case Management/Electronic Case Files) for e-filing is preferred
Ability to quickly learn and adapt to new legal and administrative tools
Excellent organizational skills and ability to manage multiple tasks simultaneously
Proven ability to handle multiple responsibilities across legal and administrative functions
Strong attention to detail and accuracy
Excellent written and verbal English communication skills
Ability to work independently and adapt in a fast-paced, evolving environment
High level of professionalism and discretion when handling sensitive information

Schedule Requirement:

No work may be performed during Shabbat and Jewish holidays, observed from sundown to sundown.

Note: An NBI or police clearance will be required upon acceptance of the job offer.