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Job Description:

Job Description

The position is responsible for the overall management and coordination of all activities related to office space sourcing and leasing to ensure timely and cost-efficient space acquisition and contract execution and renewals to satisfy organizational needs for facilities and office space requirements.

The position works with internal customers, real estate managers, landlords, property management groups, contractors, and outsource partners to deliver the right fit between the space, business units/occupants and corporate objectives.

Preferred skills

Space Sourcing and Lease Negotiations- technical knowledge on space sourcing, commercial and office space leasing and negotiation, real estate due diligence for contract of lease.
Contract of lease drafting and review.
Communication and relationship building with Landlords.
Lease portfolio management.

Qualifications

Degree in real estate, business or finance related course.
Minimum of 5 years related experience in office/commercial space acquisition.
Around 5 years experience in contract of lease review and management.
Experience in Construction Project management is a plus

Responsibilities

1.Office Space Sourcing - Implement office space sourcing activities following standard procedures based agreed schedules.

Travels to different locations/provinces to conduct office space sourcing based on standard criteria.
Presents building survey report to all the stakeholders and coordinates/secures necessary stakeholders and management approval.
Handles negotiations with Landlords/Building Administrators.
Handles contract review and negotiation, including consolidation of due diligence and Third-Party Risk Management requirements.
Coordinates with the Workplace Solutions Specialist and office designers for the technical ocular for the shortlisted or approved spaces.

2. Ensures compliance with post construction requirements for new builds/offices such as:

Submission of notification to Insurance Commission
Application for Tax Declaration.
Oversee of payment of Real Property Taxes

3. Help the Contract Administrator in the timely renewal of contracts of lease for existing offices.

Handle negotiations with the Landlords for the renewal of lease.
Handles contract review and finalization in coordination with legal.

4. Construction Project Management (CPM) - Implement office renovation and office improvement works following standard procedures based on approved budget and agreed schedules.

Conducts technical ocular with designers and consultant to determine the technical feasibility of proposed office space.
Oversee the production of office design by working with office designers and stakeholders.
Define and determine project objectives, scope and schedules for new office fit-out or office renovation to suit Business unit requirements.
Approves all technical plans, design, material specification and work procedures for all office fit-out & renovation works following standard engineering procedures.
Prepare cost estimates, secure approval on total project cost and monitor project award and payment transactions to ensure that all fit-out projects are delivered within the approved budget limits.
Administer Interior office Fit-out Project Management Programming, Space planning, Design Development, Construction Documentation, Tender & Award, Contract Administration and Close-out phases of each project in coordination with Consultants and Contractors following standard procedures and established internal controls
Recommend canvass approval and handles acceptance of services/items for all office fit-out construction, furniture and equipment requirements,
Employs a construction management methodology and control process in the design and construction to ensure the projects are completed on schedule, meet contract specifications and is in accordance with the project cost.
Oversee and/or coordinates with internal and external stakeholders for the regulatory compliance for the construction and/or operations of offices.

Job Category:

Facilities

Posting End Date:

30/05/2026

Real Estate Specialist