Main Objectives and Duties

Schedule Generation and staffing analysis
Uses workforce management software and call volume history to help manage intra-day staffing levels.
Ensures that call center resources are scheduled and utilized to provide optimum service levels in all skill groups.
Identifies and coordinates training needs (dates and time) for the training strategies to meet the call arrival patterns and creates minimal

variance in associate occupancy (workload) rate.

○ Analyzes call center staffing, metrics and performance to ensure proper staffing and scheduling commensurate with service level goals on an interval,

daily, weekly and monthly level.

Facilitates Staffing Calls
Prepares intraday staffing call analysis report
Proposes schedule changes to address staffing needs
Addresses and provides possible solutions to any concerns and requests by Operations Partners.
Ensures minutes of the call is sent out to all participants.
Schedule Management
Publishes schedules from the finalized shift bids
Updates all valid schedule requests
Ensures all agents have correct number of hours and rest days
Sends out notification to email concerns of the initial and finalized schedules.
Creates report/tracker of any late approved and requests for documentation
Creates monthly shift bids and distributes to Operations
Makes sure shift patterns aligned with forecast/sale trends of respective accounts/clients.
Workforce Scheduling Tool Utilization and Maintenance
Ensures all schedules are run through the scheduling tool
Creates intraday analysis and simulations on the schedules plotted on the tool
Updates schedules to ensure proper staffing
Ensures that Workforce scheduling data is aligned in published schedules on all media.
Trend Analysis
Uses workforce management software and call volume history to help manage intra-day staffing levels.
Recognize/interprets trends and analyze intraday call forecasts and communicate to management team provide commentary to assist supervisors and

managers in meeting daily/weekly goals.

Competencies

Conducts analysis on anomalies within the business as well as future new products/services to determine impacts on the business and provide recommendations to minimize any negative impacts on the customer.
Manage Agent Leaves
Computes staffing percentages to identify correct VL allocation per day w/o compromising expected revenue numbers.
Coordinates and projects shrinkage expectations
Identifies correct VL allocation per group
Sends out list of VL approval to operations team
Avaya Skill Set Audit
Audits skill sets for all agents that access CMS
Ensures correct skill set sand priorities are assigned to all agents
Makes discrepancy report on skill set
Requests correction to CMS Admin
Assists Real-time team on skilling concerns
Maintains documentation and workflow for IVR routing, telephony routing, and agent skilling providing efficiency changes as identified
Research, recommend, and assist with the implementation of call center technology.
Bachelor's Degree in Business Administration, Accounting, Finance, or Math or relevant work experience,
(2-4 years) considered an acceptable substitute for the education requirement.
Experience working with different Scheduling software (Eg. Verint, eWFM, IEX, Genesys)
Other Skills and Experiences (Min)

Documentation and Reports

Data Collection, Integrity and Analysis

Critical Thinking

Workforce Management

Problem Solving

SENIOR SPECIALIST, WORKFORCE MANAGEMENT (SCHEDULER)