About Workato

Workato delivers enterprise infrastructure for the agentic era, redefining iPaaS and helping enterprises unify data, applications, processes, and AI into a single, governed platform. A leader in Enterprise MCP and trusted by 50% of the Fortune 500, Workato's cloud-native architecture connects every application, data source, and process to power real-time orchestration at scale. With enterprise-grade security and continuous innovation at its core, Workato provides the trusted foundation for organizations to automate with confidence and operationalize AI across the business. To learn more, visit www.workato.com

Why join us

Ultimately, Workato believes in fostering a flexible, trust-oriented culture that empowers everyone to take full ownership of their roles. We are driven by innovation and looking for team players who want to actively build our company.

But, we also believe in balancing productivity with self-care. That's why we offer all of our employees a vibrant and dynamic work environment along with a multitude of benefits they can enjoy inside and outside of their work lives.

If this sounds right up your alley, please submit an application. We look forward to getting to know you!

Also, Feel Free To Check Out Why:

Business Insider named us an enterprise startup to bet your career on
Forbes Cloud 100 recognized us as one of the top 100 private cloud companies in the world
Deloitte Tech Fast 500 ranked us as the 17th fastest growing tech company in the Bay Area, and 96th in North America
Quartz ranked us the #1 best company for remote workers

Responsibilities

Join Workato's global Candidate Success Team and help create experiences candidates and stakeholders remember fondly.

You'll shape and deliver thoughtful, high-touch hiring journeys that reflect how we operate: connected, efficient, and intentional. Throughout the hiring process, you'll make sure every step feels clear, smooth, and worth people's time, while thoughtfully incorporating local cultural nuances without losing that consistency.

You'll Partner Closely With Talent Acquisition, Hiring Managers And Teams To Keep Everything Running Seamlessly And Make Sure Every Candidate Experience Feels Intentional. In This Role, You'll Be Responsible For:

Owning the interview scheduling process across APAC, US, and EMEA regions — coordinating complex, multi-timezone panels, managing calendar conflicts, and triaging scheduling requests to keep SLAs on track.
Partner with Talent Acquisition team, hiring managers, interviewers, and candidates as a central point of contact for scheduling logistics and process questions
Drive candidate engagement throughout the hiring process — keeping candidates informed, responsive, and warm from early interview stages through final interview
Configure and manage jobs in Greenhouse ATS, ensuring requisition details, approval workflows, and job fields are accurate
Manage the job approval process, coordinating with hiring managers and TAPs to keep jobs moving through without bottlenecks
Maintain data integrity in Greenhouse, making sure workflows are followed and records are clean for downstream reporting
Handle sensitive candidate and compensation information with discretion and confidentiality
Identify process gaps and inefficiencies — you're not just running the process, you're actively improving it
Help maintain and improve coordinator documentation and SOPs

Requirements

Qualifications:

2+ years of experience as a recruiting coordinator or in an HR operations/admin role
Willing to commit to work hours that align with USA / Europe workday
Hands-on experience with interview scheduling coordination and ATS management
Detail-oriented with strong organizational skills and the ability to manage competing priorities
Comfortable managing complex, multi-timezone scheduling with multiple stakeholders
Experience communicating across a globally distributed team — you will partner daily with colleagues in the US, APAC, EMEA
Proficiency in Greenhouse ATS, Google Suite and Jira Service Management (JSM) is highly preferred

Nice To Have:

Experience at a high-growth SaaS or tech company

What Success Looks Like In This Role:

You successfully keep things on track, even when you're juggling multiple roles and moving pieces. Details are meticulously managed on your watch.
When plans change – you maintain composure, swiftly figure out the necessary adjustments, and drive progress seamlessly.
You ensure candidates consistently leave the process feeling informed, respected, and taken seriously, regardless of the hiring decision.

(REQ ID: 2692)

Talent Operations Coordinator