About the job

The AoA Recruitment Coordinator will provide first-class, proactive recruitment support to the Regional Recruitment Directors (and People Director, APAC), as an integral part of the Recruitment team across the Americas, EMEA and Asia Pacific. The role will play a key role in delivering wide ranging and critical administrative tasks, alongside involvement in the execution of strategic projects and initiatives in-market / region, as assigned, and to support AoA recruitment priorities.

Main responsibilities:

Work closely with and supporting the Regional Recruitment Directors (and People Director - APAC), providing high-quality and proactive delivery on a broad range of day-to-day recruitment related tasks, activities and projects, as defined by regional and business needs, which will vary across and be assigned within each region
Provide joined-up support on defined overarching AoA recruitment priorities, as set by the Regional Recruitment Directors, to deliver against global and regional recruitment priorities, in line with business need
Support multi-dimensional projects, working across regions (and functions) with varied stakeholders to engage, pilot (as needed) and successfully implement against project timelines and within agreed budgets
Partner with other AoA Recruitment Coordinators as one global team to deliver seamless recruitment administration and project support, with the ability to cross-cover on deliverables as required
Promote a one-team and delivery-focused approach, supported by knowledge sharing, creation and storing of materials and useful information to be developed, housed and shared across the regions
Establish and maintain highly effective relationships and engagement strategies with all internal and external stakeholders, to ensure successful delivery of focused assigned tasks, to achieve business and functional objectives
Provide regular updates, reporting, metrics and status updates as required to key stakeholders, including Recruitment Leadership Team, working with Recruitment Operations, as needed
Provide support, as and when required, to the Recruitment Directors and wider Recruitment Leadership Team and work collaboratively as part of wider Recruitment team, assisting offices on designated recruitment activity and projects, across various workstreams, as agreed by the Recruitment Directors

Indicative projects may include (but not limited to):

Support the Avature Recruitment & Onboarding solution, driving improved adoption and integration of the new recruitment ATS globally, and act as a super-user for ongoing enhancement and development
Provide strong administrative support for the Regional Directors of Recruitment on core priorities, tasks and projects emerging from Global People Leadership Team and Functional Strategy
Support recruitment branding related projects
Contribute to global website redesign projects
Support pre-employment screening and due diligence initiatives
Assist with ad-hoc tasks and projects, including automation opportunities and leveraging AI / technology efficiencies, as directed by Recruitment leadership
Participate in the development and improvement of recruitment processes and initiatives

Skills and experience:

Able to demonstrate a proactive approach by anticipating recruitment needs, identifying potential risks, and proposing solutions, supported by sound judgement and decision-making capability
Strong administrative skills, including record management, scheduling, meeting coordination, and handling confidential information with discretion
Experience supporting recruitment or talent-related projects, including planning, tracking, and meeting deadlines
Comfortable using recruitment systems, HR platforms, and digital collaboration tools, with the ability to adapt to new technologies and leverages technology to streamline processes
Able to adapt to shifting priorities, is willing to undertake a variety of tasks, and remains effective under pressure and in fast-paced environments.
Strong written and verbal communication skills, with the ability to engage professionally with stakeholders, candidates, and external partners
A high level of attention to detail, ensuring accuracy and consistency in all work
Able to manage multiple recruitment-related tasks and projects simultaneously, juggling competing deadlines and priorities efficiently
Demonstrates discretion, integrity, and professionalism when handling sensitive information
Demonstrates cultural awareness and an ability to support recruitment activities across multiple region

Reports to: Regional Directors of Recruitment

Position Type: Regional

Development framework: Business Support