Job Description

Project Coordination

Support the coordination and execution of site-related projects and operational initiatives.
Facilitate internal requests and ensure required documentation and approvals are processed in a timely manner.
Coordinate with cross-functional teams to ensure project requirements are completed according to timelines.

Implementation and Installation Monitoring

Monitor project implementation activities, including installation and setup of required site infrastructure.
Coordinate with vendors and service providers to ensure deliverables are completed according to project scope and schedule.
Track progress and escalate issues when necessary to ensure timely project completion.

System and Administrative Support

Initiate system configuration and administrative setup required for new sites and operational activities.
Ensure necessary codes, system records, and project data are properly created and maintained.

Contract and Documentation Management

Support contract processing and coordinate with relevant teams for review and documentation requirements.
Maintain organized records of contracts, invoices, and other project-related documents.
Ensure all required documentation is properly uploaded and archived in company systems/ trackers.

Financial and Compliance Tracking

Assist in tracking project-related expenses, purchase orders, and financial documentation.
Monitor site-related payments such as rent and utilities to ensure timely processing.
Support compliance requirements and documentation related to financial and vendor transactions.

Site and Operational Monitoring

Track site readiness and post-project activities including restoration and operational requirements.
Ensure proper coordination with vendors and internal teams for site-related activities.

Stakeholder Coordination

Communicate project updates and requirements to internal stakeholders.

Requirements

At least a Bachelor's Degree in Management, Communications, Operations Management, or equivalent
At least 2 year of work experience in business development, project management, and/or sales
A great track record of successful project management is required
High proficiency in MS Office and G Suite, especially in MS Excel, Google Sheets, and Google Slides
Outstanding critical thinking and interpersonal skills
Strong communication skills in English and Filipino
Capable of handling multiple tasks and working under pressure
Required to travel locally

Expansion Person-in-Charge, SPX Express (Project - based, Zamboanga)