The Health Safety and Environment Officer / Document Controller is responsible for ensuring the organizations compliance with environmental, occupational health, and safety regulations, while maintaining and managing company documentation in alignment with ISO 9001:2015 standards. This role will oversee safety programs, pollution control activities, and documentation processes to support operational excellence, regulatory compliance, and continuous improvement initiatives.

Duties And Responsibilities

Environmental Compliance (Pollution Control Officer Functions)

Ensure compliance with environmental laws, regulations, and standards as required by DENR-EMB, LGUs, and other relevant agencies.
Prepare and submit Self-Monitoring Reports (SMRs), Compliance Monitoring Reports (CMRs), and other regulatory requirements within set deadlines.
Monitor, operate, and oversee environmental facilities (e.g., wastewater treatment plant, hazardous waste storage, air pollution control devices).
Develop and implement environmental management plans, including waste management and pollution control measures.
Coordinate with accredited waste service providers for proper disposal and treatment processes.

Occupational Health & Safety (Safety Officer Functions)

Develop, implement, and monitor occupational safety and health programs in compliance with DOLE regulations (RA 11058, DO 198-18, OSHS Standards).
Plan and conduct safety drills, emergency evacuations, hazard and risk assessments, and toolbox meetings.
Lead safety induction for new hires and contractors, ensuring awareness of workplace hazards and safety protocols.
Conduct regular inspections to ensure compliance with PPE usage and safety procedures.
Investigate workplace incidents, prepare reports, and recommend corrective and preventive actions.
Prepare and submit required DOLE Occupational Safety and Health (OSH) reports, including but not limited to: Annual Medical Report (AMR / DOLE Form 1020), Work Accident/Illness Exposure Data Report (WAIR), Monthly/Annual Accident Reports and Notifications of Work-Related Incidents (WIR), Safety and Health Committee Reports and Training Reports
Plan and conduct safety drills, emergency evacuations, hazard and risk assessments, and toolbox meetings.
Lead safety induction for new hires and contractors, ensuring awareness of workplace hazards and safety protocols.
Conduct regular inspections to ensure compliance with PPE usage and safety procedures.
Investigate workplace incidents, prepare reports, and recommend corrective and preventive actions.

ISO Documentation & Quality Management (Document Controller Functions)

Maintain and control all company documents in compliance with ISO 9001:2015 standards.
Prepare, review, and update procedure manuals, guidelines, and forms to ensure accuracy and relevance.
Ensure controlled copies of approved documents are distributed and obsolete documents are removed from circulation.
Track and manage document version control, ensuring audit readiness.
Support internal and external audits by providing accurate and complete documentation.

General Responsibilities

Promote a culture of safety, environmental stewardship, and continuous improvement across the organization.
Provide training and awareness programs to employees on EHS and quality management topics.
Maintain accurate records and prepare periodic reports for management review.
Collaborate with other departments to ensure EHS compliance and documentation control integration in all processes.

Minimum Qualifications

Graduate of a Bachelor's degree in Business, Engineering and Information Technology
Atleast 2-3 years of related work experience
Certified Pollution Control Officer (DENR-EMB accredited).
Certified Safety Officer (BOSH / COSH accredited).
Proven experience in ISO 9001:2015 documentation and standards.
Strong knowledge of environmental, safety, and quality management requirements.
Excellent organizational and reporting skills.
Ability to train, lead, and influence personnel at all levels.
The incumbent will be assigned in Balagtas, Bulacan