Job Description

Job Description

Purpose of the Role

We are seeking a reliable and detail-oriented Administrative Assistant to provide remote administrative support to our Australian operations. This role is ideal for a proactive professional who can manage day-to-day administrative tasks, support internal teams, and ensure smooth business operations while working remotely.

Key Responsibilities

Administrative Support

Manage calendars, schedule meetings, and coordinate appointments
Prepare, format, and manage documents, reports, and presentations
Handle email correspondence and follow-ups on behalf of the team
Maintain accurate records, databases, and filing systems

Operational & Coordination Tasks

Assist with invoice tracking, expense reports, and basic data entry
Coordinate with internal teams, vendors, and external stakeholders
Support onboarding documentation and employee records (if required)
Track tasks, deadlines, and action items

Customer & Stakeholder Support

Respond to customer or internal queries via email or CRM tools
Provide basic customer support and route requests appropriately
Maintain professionalism and confidentiality at all times

Requirements

Required Skills & Experience

2+ years experience in an administrative or office support role
Strong written and verbal English communication skills
High attention to detail and strong organisational skills
Ability to work independently in a remote environment
Proficiency in MS Office / Google Workspace (Word, Excel, Outlook, Docs, Sheets)
Comfortable using collaboration tools (Zoom, Teams, Slack)

Preferred / Nice-to-Have

Experience supporting overseas clients (Australia, UK, US)
Exposure to CRM systems (Zoho, Salesforce, HubSpot, etc.)
Basic understanding of invoicing, timesheets, or payroll support
Experience in recruitment coordination or HR admin

Job Details

Role Level: Entry-Level Work Type: Contract Country: Philippines City: Taguig National Capital Region Company Website: https://www.minutestoseconds.com Job Function: Administrative Support Company Industry/

Sector: Information Technology and Services

What We Offer

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether youre hunting for your Next Job Opportunity or Looking for Potential Employers, were here to lend you a Helping Hand.

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Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at [HIDDEN TEXT].

Job Details

Role Level: Entry-Level Work Type: Contract Country: Philippines City: Taguig National Capital Region Company Website: https://www.minutestoseconds.com Job Function: Administrative Support Company Industry/

Sector: Information Technology and Services

What We Offer

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

Report

Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at [HIDDEN TEXT].

Remote Administrative Assistant -Immediate Hiring

Administrative Assistant Remote