Job Title: Accounts Payable Professionals

Employment type: Project Term Hire - 1 year (fulltime)

Work Location: UP Ayala Techno Hub, Quezon City

Work set up: Hybrid (3x a week onsite)

Shift: Mid

Your Roles and Responsibilities

:
Per Proces

s:1. Vendor Master Data Managemen

t:a. Create and audit vendor setup reque

stb. Complete vendor setup/change maintenan

cec. Perform VMD quality che

ck
2. Invoice Recei

pt:a. Receive document (multiple source

s).b. Validate, sort and record rece

iptc. Manage exception - noncompliant, illegible document, non-AP docum

entd. Scan, index and batch invo

ice
3. Invoice Process

ing:a. Validate and process invoice based on multiple types and sou

rcesb. Set up and maintain recurring transact

ionsc. Perform

RTVd. Perform exception resolu

tione. Track invoice and follow up for resolu

tion
4. Paym

ents:a. Create payment pro

posalb. Run pa

ymentc. Execute pa

ymentd. Process manual pa

ymente. Submit remittance a

dvicef. Manage payment exce

ptiong. Forecast cash

flows5. Query Manag

ementa. Receive and resolve

queryb. Manage escal

ation6. Reconcili

ationa. Receive vendor stat

ementb. Reconcile, research and confirm status with v

endorc. Run report and recover aged debit balance on vendor ac

countd. Reconcile

GR/IR7. Risk Manag

ementa. Audit invoice processed and high value transa

ctionb. Run duplicate prevention

auditc. Research duplicate payments and perform recovery activ

itiesd. Provide audit su

pport8. Month End Cl

osinga. Reconcile AP subl

edgerb. Prepare and review monthly re

portsc. Perform exception proce

ssingd. Manage accrual related repo

rtinge. Identify, perform and prepare 1099 r

eport9. Travel & Exp

ensesa. Process T&E

Claimb. Audit T&E

Claimc. Manage and reconcile P

-cardd. Manage and reconcile corporate

card10. Reporting/Anal

yticsa. Prepare KPI/SLA Operational Repo

rtingb. Run predictive analytics re

ports* Payment Terms Optimiz

ation* GST Search E

ngine* Working Capital Opti

mizer* Travel and Expense Anal

ytics
JOB REQUIRE

MENTS:
1. Years of Experience: 2-3.5 years of relevant experience in Accounts Payable, Finance, or a related administrative role. This experience should include handling invoice processing, vendor management, and reconciliation. Candidates should demonstrate a clear understanding of accounts payable procedures, ERP systems, and a commitment to maintaining accurate financial r

ecords.2. Skill Set Re

quired:o Accounting Skills: Demonstrated ability to apply GAAP (Generally Accepted Accounting Principles) and maintain accurate financial r

ecords.o Computer Skills: Proficiency in using standard office software and ERP systems. Familiarity with data management and manipulation tools would be advant

ageous.o Data Entry Skills: High level of accuracy and speed in entering financial data into s

ystems.o Analytical Skills: Ability to analyze financial data, identify trends, and make informed dec

isions.o Problem-Solving Skills: Capacity to troubleshoot issues, resolve discrepancies, and find efficient sol

utions.o ERP/Mainframe Experience: Practical knowledge of operating in an ERP or mainframe environment, including experience with system navigation, data extraction, and report gene

ration.o Communication Skills: Excellent verbal and written communication skills to liaise effectively with internal teams, vendors, and mana

gement.3. Qualification: A bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field is required. Relevant certifications such as Certified Public Accountant (CPA) or Chartered Financial Analyst (CFA) would be advantageous but are not strictly nec

essary.4. Domain/Process Kno

wledge:o Invoice and Vendor Management: Experience in managing vendor relationships, processing invoices, and resolving related q

ueries.o Payment Reporting and Reconciliation: Proven ability to manage and reconcile payment processes, ensuring adherence to company policies and external regul

ations.5. ERP/Computer/Data

Entry:o ERP System Experience: Practical experience with ERP systems like SAP, Oracle, Ariba or Concuro Accounts Payable Experience: Specific experience in Accounts Payable roles, demonstrating a comprehensive understanding of AP processes and best pra

ctices.6. Interpersonal Skills: The candidate should exhibit medium to high interpersonal skills. They should be able to work collaboratively in a team, build effective professional relationships, and maintain a positive attitude under pr

essure.7. Maturity and Dependability: The role requires a medium to high level of maturity and dependability. The candidate must be able to handle sensitive financial information confidentially, meet deadlines, and handle multiple tasks simultan

eously.8. Analytical Skills: Basic to medium analytical skills are required. The candidate should be able to interpret financial data and make informed dec

isions.9. Excel Skills: Medium to high proficiency in Microsoft Excel is essential. The candidate should be comfortable with data manipulation, pivot tables, and VLOOKUP functions. Knowledge of advanced Excel features such as macros or Power Query would be a significant

asset.
10. In addition to these, adaptability to new systems, continuous learning, and a commitment to maintaining the highest standards of data integrity and compliance with financial regulations are key attributes expected from the ideal ca

ndidate.

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