LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world's finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets. Come join us now.

Why Join Us

At LUXASIA, we believe there is beauty within every talent - that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful

Position Purpose: We are looking for a responsible and detail-oriented Accounts Receivable (AR) & Inventory Executive to manage daily AR operations, inventory controls, stock reconciliation, and month-end closing activities for our retail business. The candidate will play a key role in ensuring accurate sales capture, inventory accuracy, timely collections, and compliance with audit and operational requirements.

Travel to boutiques/outlets will be required for stock take and operational support.

What We Want You To Do...

Accounts Receivable (AR)

Manage full spectrum of Accounts Receivable functions
Review, analyse, and monitor AR aging reports
Follow up with customers on overdue outstanding balances and ensure timely collections
Issue Credit Notes (CN) and rebill invoices accurately and on time
Prepare e-invoice for boutiques sales RM10K and above and customer request
Monitor customer credit terms and payment status
Perform bank reconciliation and ensure accuracy of receipts posting
Arrange and monitor cash collections and credit card terminal settlements

Inventory Management

Generate stock balance and stock on hand reports
Monitor retail sales transactions captured in the system accurately and timely
Monitor sales orders and inventory movement
Conduct monthly cycle counts at boutiques/outlets remotely (no travel required)
Visit boutiques for full stock take exercises (travel required)
Ensure inventory variances are properly investigated, and stock adjustments are completed within timeline

Month-End & Reporting

Support month-end closing activities
Prepare reconciliation schedules and inventory reports
Prepare and submit monthly retail sales reports to landlords on a timely basis
Ensure proper documentation and filing for finance records
Assist in preparing management reports related to AR and inventory

Audit & Compliance

Assist in Internal Audit, External Audit, and Tax queries
Coordinate and complete yearly Gross Turnover (GTO) audits
Ensure compliance with company SOPs and financial controls

Administrative & Operational Support

Handle administrative tasks related to boutique operations
Apply and renew relevant business and operational licenses
Coordinate operational arrangements such as cash collection services and payment terminals
Support ad hoc assignments as delegated by management

Requirements

Diploma/Degree in Accounting, Finance, Business Administration, or related field
Minimum 3-4 years of working experience in AR, inventory, or retail finance operations
Experience in FMCG industry is preferred
Experience working with ERP systems, preferably SAP
Proficient in Microsoft Excel and reporting
Strong analytical, organizational, and problem-solving skills
Able to work in a fast-paced retail environment, independently and meet deadlines
Willing to travel for stock take activities

Benefits

We promise to offer you:

An open and massively friendly work environment full of ambitious and skilled people who love what they do and do what they love
Lots of challenges, fast-pace, opportunities to develop yourself and fun times
Committed executive team to support your best performance

Do you have what it takes to succeed in a fast-paced and intense environment Do you thrive on challenges Do you want to bring innovative ideas to life Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence

If so, you are the one we are looking for. JOIN US and let's grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA's employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA's T&E team before you submit candidates resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

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Accounts Receivable Executive (Retail Reconciliation)