Job Description

We are looking for a detail-oriented Contracts Coordinator dedicated to the SPX Expansions contract pipeline. This is a newly created role designed to eliminate bottlenecks in the execution of Contracts of Lease (COL) by introducing a rigorous pre-validation step before requests reach Legal. The Contracts Coordinator acts as the critical checkpoint between the Expansion PIC (Person-in-Charge) and Legal, ensuring that all documentation is complete, accurate, and consistent before formal submission.

Key Responsibilities

Validate lease and contract requests against the applicable SPX due diligence checklist and confirm that all required lessor and supporting documents are complete before routing to Legal.
Prepare contract request packages using standard templates and forms provided by Legal, and conduct first-pass completeness and consistency checks across all submitted documents.
Review, organize, and maintain documentation related to contracts and business processes, ensuring consistency, completeness, and proper file organization.
Support adherence to established process flows, helping reduce errors or rejections before matters reach the relevant approving authority, and push back on incomplete submissions.
Maintain a centralized, well-organized repository of validated documents and correspondence for audit and tracking purposes.
Liaise with Expansion PICs, Legal, Tax, and Finance as needed to keep contract requests moving efficiently, and serve as the single point of coordination for contract-related submissions to Legal.

Requirements

Qualifications

Bachelor's degree in Business, Real Estate Management, Legal Management, or a related field.
1–3 years of experience as a contract administrator, documentation officer, leasing coordinator, or paralegal/legal assistant; real estate or commercial leasing experience is a strong advantage.
Strong attention to detail with the ability to spot inconsistencies across multiple documents.
Solid understanding of contract documentation, due diligence requirements, and commercial lease terms (or ability to learn quickly).
Excellent organizational and file management skills.
Strong written and verbal communication skills, with the confidence to push back on incomplete submissions.
Proficiency with MS Office (Word, Excel) and Google Workspace (Forms, Drive, Sheets) and document management tools.
Good communication skills with ability to work cross-functionally with PICs, Legal, Tax, and Finance teams.

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