Company Description

Offshore MVP is a leading offshoring company in the Philippines, partnering global businesses with skilled offshore professionals. Serving more than 70 global clients with a team of over 500 professionals, MVP delivers effective solutions to diverse business challenges. By offering industry expertise and exceptional talent, MVP helps clients scale their businesses quickly and cost-effectively. With a client-centric approach, MVP is committed to fostering long-term partnerships by providing dedicated support throughout every stage of the offshoring process.

Role Description

This is a full-time, on-site role for a Finance and Admin Assistant based in Central Luzon, Philippines. The Finance and Admin Assistant will be responsible for managing financial records, performing accounts payable and receivable functions, and assisting in preparing financial reports. Additional duties include providing administrative support, coordinating office operations, managing documentation, organizing appointments, and ensuring smooth day-to-day operations of the office.

Job Description:

Vehicle Deal Processing & Inventory GL Reconciliations:

Process vehicle sales and purchases accurately and timely in the dealership management system.
Ensure compliance with internal policies, external audits and regulatory requirements.
Liaise with sales, finance, and external parties to resolve any deal-related issues.

Daily Floorplan Payouts & Reporting:

Process daily floorplan payouts, ensuring accuracy and timely payments.
Reconcile floorplan balances against inventory records.
Prepare and distribute floorplan reports to management.
Communicate with financial institutions regarding payouts and facility management.
Identify and resolve discrepancies in floorplan transactions.
Reconcile floorplan general ledger accounts, ensuring all transactions are properly recorded and discrepancies are investigated.

Accounts Payable Backup & Assistance:

Support the Accounts Payable team in processing supplier invoices.
Ensure invoices are matched to purchase orders and authorized for payment.
Assist with supplier statement reconciliations and follow up on outstanding invoices.
Provide coverage for Accounts Payable during periods of leave or high workload.
Maintain accurate documentation and assist with month-end processes.

Qualifications:

Bachelor's Degree in Finance, Accountancy, or any related field.
Previous experience in an administration, finance, or accounting support role within the automotive industry preferred.
Experience with general ledger reconciliations and financial processes.
Proficiency in Microsoft Office Suite, particularly Excel.
Knowledge of dealership management systems (e.g., Pentana, ERAPower) is a plus.
Understanding of vehicle inventory management and floorplan financing is a plus.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Finance And Admin Assistant