We're Hiring: Bookkeeper & Administrative Support!

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment We got you covered!

We are currently on the lookout for a Bookkeeper & Administrative Support to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Bookkeeper & Administrative Support

Work Arrangement: Work from Office

Location: Any CS Branch - Angeles//Cebu/Mabalacat/Makati/Ortigas

Schedule: Night Shift

Job Description

WFO - Work-From-Office is a setup based in Angeles//Cebu/Mabalacat/Makati/Ortigas

We are seeking a detail-oriented and proactive Bookkeeper & Administrative Coordinator to support our residential construction and property management operations. This role will manage day-to-day bookkeeping, financial reporting, job costing, and administrative coordination across construction projects and rental properties. The ideal candidate has experience with QuickBooks Online (QBO) and JobTread, and is comfortable working in a fast-paced construction environment.

Key Responsibilities

Bookkeeping & Finance

Assist with rolling out and maintaining QuickBooks Online (QBO) and JobTread integrations
Maintain accurate financial records in QBO and JobTread
Perform general bookkeeping and data entry
Manage Accounts Payable and Accounts Receivable (AP/AR)
Track and reconcile credit card transactions
Process bills and manage vendor payments
Handle billing and invoice management
Prepare and draft financial statements
Perform bank and credit card reconciliations
Manage job costing and profitability analysis by project
Create and maintain chart of accounts and expense categorization
Prepare daily, monthly, and end-of-month financial reports
Track capital improvements and expenses for depreciation
Maintain records and reporting for 1099 subcontractors

Administrative & Construction Support

Assist with JobTread system rollout and ongoing usage
Input and maintain vendor, subcontractor, and COI (Certificate of Insurance) information
Sync financial and operational data between JobTread and QBO
Organize subcontractor price lists and contracts
Assist in developing and maintaining processes to track material selections per project

Qualification And Requirements

Proven experience in bookkeeping, preferably in construction or real estate
Strong knowledge of QuickBooks Online
Understanding of job costing and construction accounting
High attention to detail and strong organizational skills
Ability to manage multiple projects and deadlines
Strong communication and documentation skills

Nice to Have

Experience with JobTread, Stessa, or DoorLoop (preferred)
Experience supporting residential construction projects
Familiarity with subcontractor management and compliance
Experience working with property management operations

Non-negotiable Skills & Requirements

Proven experience in bookkeeping, preferably in construction or real estate
Strong knowledge of QuickBooks Online
Understanding of job costing and construction accounting
High attention to detail and strong organizational skills

Perks & Benefits (Work From Home/Hybrid)

Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
Flexible leave credits which may be used for vacation, emergency and sick leaves
Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
Endless opportunities for career advancement
Annual Performance Review with Salary Increase
We set you up for success with a company-provided PC/Laptop and fiber internet connection
Tech-on-wheels Support
Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
International career growth and connections
Unlimited cash incentives for hired referrals
Mental Wellness Employee Assistance program through Lifeworks
In-house psychiatrist available to support employees well-being
Become part of the Employee Share Units program
Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
Cloudstaff : Build Your Career, Anywhere
Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.
Why Cloudstaff is the #1 Workplace
Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.