Introduction

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Your Role And Responsibilities

The OTC Team Leader is responsible for managing and overseeing the end-to-end order-to-cash process. This includes order management, invoicing, credit and collections, dispute resolution, and cash application. This role involves leading a team, optimizing processes, driving improvements, and collaborating with cross-functional teams to enhance cash flow and working capital. You should be flexible to work in shifts.

Key Responsibilities

Business related:

Works on rule-based decision making and leads transaction processing in the area of (depending on the scope of the contract) credit management, orders processing, document validation, cash collection and dispute management according to agreed process maps and Desk Top Procedures or other guidelines agreed with client.
Leads day to day related activities including interaction with customers, client (manage meetings in effective way, prepare agenda, issue logs and presentations according to Governance model) or third-party providers.
Delivery high quality, customer focused service to clients and provide timely and accurate processing of complex F&A transactions and all related tasks within agreed Service Level Agreements (SLAs) and control frameworks.
Lead, set and achieve operational objectives, track and report service performance
Makes timely decisions by balancing the need for action with the need of an objective, fact-based perspective that optimizes data, intuition, and expertise.
Anticipates (highlights in advance any potential slippage) and takes action to create an opportunity and/or to avoid future crisis (provides potential solutions and works jointly with internal and external clients to corrects existing problems promptly).
Actively participates and manages the transition and stabilization phase.

Per Process

Order Management:

Oversee the order processing cycle, ensuring timely and accurate order entry and fulfillment. Collaborate with sales, logistics, and supply chain teams to resolve order discrepancies and improve efficiency.

Invoicing and Billing:

Ensure accurate and timely invoicing in compliance with company policies and legal regulations. Monitor invoice generation, distribution, and follow-ups to address customer queries or disputes.

Credit and Collections:

Manage credit assessments, approvals, and limit reviews for customers. Supervise collection activities to minimize overdue balances and bad debt risk. Build and maintain relationships with customers to resolve payment issues effectively.

Dispute and Deduction Management:

Lead the resolution of disputes and claims by coordinating with internal stakeholders and customers. Analyze trends in disputes and implement corrective measures to prevent recurrence.

Cash Application:

Oversee accurate allocation of payments to customer accounts. Address unallocated payments or mismatches promptly to ensure account reconciliation.

Process Improvements

Identify inefficiencies in the OTC process and implement solutions to enhance productivity and reduce costs and drive automation initiatives to streamline OTC processes and improve accuracy.
Continually strives to simplify, standardize and improve processes. Seeks and exchanges information, ideas and concepts to actively support any CI initiatives and/or tools improvements.
Engages in and drives all innovation and continuous improvement initiatives to help to achieve Continuous Improvement targets.
Provide insights and recommendations to management for process improvements by using data analytics to drive decision-making and enhance OTC effectiveness.

Compliance And Governance

Ensures adherence to internal controls, company policies, and legal regulations and assists in audits both internal and external and cooperates with auditors to make sure that the audit is completed on time.
Ensures valid escalation matrices on both internal and client side are up to date.
Ensures timely Desk Top Procedures update. Ensures that operating procedures are communicated to the team, understood and followed by them.
Track and report OTC performance metrics (e.g., aging reports, cash flow trends, dispute resolution rates).

Reporting And Analysis

OTC Operations Manager is responsible for providing regular reports and analysis on key OTC metrics such as but not limited to DSO (Days Sales Outstanding), overdue accounts, and cash flow. Monitors and communicates performance indicators to management, identifying risks and opportunities.

Leadership And Team Management

Manage, mentor and develop the OTC team, fostering a collaborative and performance-driven environment. Conducts regular training to enhance team skills in OTC processes and tools.

Motivates and manages his/her team of F&A professionals. Organizes and prioritizes team's work and executes it based on importance and impact. Commits significant time and effort to develop talents and capabilities of his employees through coaching and mentoring. Manage workload distribution and ensure adherence to SLAs and KPIs.
Ensures that the team is cross-trained/multi-skilled and proactive customer focused. In addition, OTC Operations manager continually strives to improve the F&A processes and motivate his/her team members to do the same also by encouraging people to run continuous improvement projects.
Ensures that cross training of backups/shadows is in place and knowledge is retained within the team. Special attention to be put on new joiners training (on the job training, proper support, documents walkthrough etc) and feedback providing to them on their work progression and development plans.
Ensures that the daily activities, both individual and team ones, are fulfilled according to the timetable, procedures and business goals as agreed with the client based on Statement of Work (SOW).
Set goals, monitor performance, and provide coaching and feedback.
Act as a mentor for junior team members, be responsible for training of new joiners

Preferred Education

Bachelor's Degree

Required Technical And Professional Expertise

Bachelor's degree in Business Administration, Finance, Accounting, or a related field.
With at least 6 years of experience in Order to Cash (O2C), with at least 3 years in a managerial/team leader capacity.
Strong understanding of OTC processes, ERP systems (e.g., SAP, Oracle), and automation tools.
Excellent analytical, problem-solving, and organizational skills.
Strong leadership and interpersonal skills with the ability to manage cross-functional teams.
Excellent understanding in financial reporting and data analysis.
Knowledge of relevant regulatory requirements and best practices in credit, collections, and invoicing.

Key Competencies

Customer-centric approach with strong communication and negotiation skills.

Ability to handle complex processes and adapt to changing business needs.

Focus on continuous improvement and innovation in OTC operations.

Preferred Technical And Professional Experience

This role plays a pivotal part in ensuring financial health and customer satisfaction, requiring a dynamic and results-oriented leader to drive OTC excellence.

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