Position: Executive Virtual Assistant (POOLING)

Working Hours: US Business Hours

Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.

About the Role:

We are looking for an ExecutiveVirtual Assistant with a strong background in executive support and a proactive, detail-oriented mindset. In this role, you'll provide high-level assistance to executives and leadership teams, manage calendars and communications, and support ongoing operational and project-based tasks.

This opportunity is ideal for someone with excellent organizational skills, professionalism, and experience working remotely using project management platforms and AI tools. If you're a self-starter who thrives in a dynamic environment, we'd love to hear from you.

Key Responsibilities:

Executive Assistance (50%)

Manage calendars (Google Calendar, Calendly) and schedule meetings
Handle email management and correspondence
Follow-ups via email, chat, and/or phone
Organize travel arrangements, expense reports, and itineraries
Prepare reports, presentations, and meeting minutes
Maintain confidentiality and handle sensitive information

General Operations Assistance (50%)

Assist with data entry, research, and document preparation
Manage and update project management tools (Asana, Trello, ClickUp, etc.)
Handle basic bookkeeping or invoicing tasks
Coordinate with different teams and stakeholders to ensure smooth workflow
Provide customer support via email, chat, or social media (as needed)

Requirements

Qualifications:

Quality Assurance, Trainer, Recruitment Specialist, or similar)
Strong general business support skills, including:

Administrative assistance
Calendar and schedule management
Email and inbox handling
Basic documentation and reporting
Professional written and verbal communication

Excellent English communication skills (both written and verbal)
Strong organizational, time-management, and multitasking skills
Tech-savvy and comfortable using tools such as:

Productivity software (Google Suite, Microsoft Office, Slack, etc.)
Project management platforms (Asana, Trello, ClickUp)
AI tools like ChatGPT, Claude AI, Gemini, Notion AI, Canva AI (preferred but not required)

Ability to work independently with minimal supervision

Nice-to-Have Skills:

Experience handling basic graphic design tasks (Canva, Adobe Express)
Social media management experience

Technical Requirements:

Stable high-speed internet with backup
Computer (laptop or desktop) with recommended quad-core CPU 2.5GHz+, RAM 16GB+, and dual monitor
Headset, mic, and webcam for meetings
Dedicated and distraction-free workspace

Benefits

What we offer:

Salary rate is up to $6/hr based on experience
Pandemic-proof job
Since you will be working from home, you get to save a lot of time and money
Company & team events - Virtual and Offline
Tenure Based Benefits
HMO coverage up to $50/Month
Paid Time Offs

What we don't offer:

All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily
Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements

Notes:

For the best application experience, we recommend using MS Edge as your browser. This ensures optimal performance and minimizes any potential submission issues.
Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application.
Be sure to monitor your email's Spam / Junk folder so you do not miss any emails from us
Please provide an active mobile phone # (any Network, must have Viber but not a landline #) so we can contact you via text or call if needed.

Executive Virtual Assistant

Executive Virtual Assistant - Permanent Work From Home

Executive Assistant - Virtual Assistant

Executive Assistant - Virtual Assistant