Job Title: Spanish Bilingual Executive Assistant

Type: Independent Contractor

Location: Remote (Philippines, Chile, Argentina and Colombia)

Position Type: Full-time

Who Are We

The Law Offices of Sabrina Li, P.C. is a premier immigration law firm headquartered in Los Angeles, California, with operations in Texas, South Africa, China, Taiwan, and the Philippines. Our mission is to help individuals and families achieve their American dreams through compassionate and strategic legal representation.

We're a fast-growing, mission-driven, and globally collaborative team committed to excellence in immigration law.

Why Join Our Team

Supportive Work Environment & Growth:

Comprehensive training provided to ensure success in your role
Opportunities for professional development and advancement
Work closely with a global team in a collaborative and empowering culture

Flexible Remote Work:

Fully remote position based in the Philippines
Flexible schedule accommodations to support productivity and work-life balance
Join a dynamic team that values initiative, reliability, and professionalism

Position Overview

We are seeking a proactive and detail-oriented Bilingual Executive Assistant (English and Spanish) to serve as a primary point of contact for clients while providing administrative support to our team. The ideal candidate will excel in client communication, scheduling, organization, and coordination.

Key Responsibilities

Client Communication & Intake

Answer incoming client calls and emails with professionalism
Screen inquiries and assist with scheduling appointments
Respond to and engage with social media inquiries and messages in a timely, professional manner

Administrative Support

Manage calendars, organize mailboxes, route messages, and track deadlines
Support the management team with daily operational tasks
Perform accurate data entry to maintain organized and up-to-date internal records

External Liaison

Engage with clients, business partners, and third parties
Foster relationships and promote the firm's services

Database & Record Maintenance

Maintain accurate, organized, and up-to-date records
Ensure smooth administrative and operational workflows

Collaboration

Work closely with attorneys and team members
Ensure seamless communication and client satisfaction

Qualifications

Minimum of 2 years of experience in client relations, customer service, administrative support, or a related role
Bachelor's degree in communications, business administration, or related field preferred
Fluent in Spanish and English, both written and verbal
Familiarity with CRM software, virtual communication tools, and scheduling applications
Proficiency in Microsoft Office Suite, email management systems, and virtual collaboration tools
Strong interpersonal skills, attention to detail, and ability to multitask
Reliable internet connection and dedicated home office setup
Familiarity with communicating through social media platforms such as Facebook, Instagram, WhatsApp, and other messaging applications.

Desirable Qualities

Exceptional communication skills, both written and verbal
Strong interpersonal and client service skills
Highly organized with the ability to multitask efficiently
Proactive attitude and problem-solving abilities
Adaptability to changing priorities and virtual work environment
Attention to detail and accuracy in all tasks
Basic understanding of sales principles or client engagement strategies

What We Offer

Remote Work: Enjoy the flexibility and comfort of working from your own home, eliminating commute time and increasing work-life balance.
Holiday Pay: Contractors will receive holiday pay for all U.S. federal holidays observed by the firm.
Performance-Based Bonuses: Earn additional income through bonuses tied to your performance.
Periodic Remuneration Reviews: Regular reviews to ensure fair compensation and maintain team satisfaction.
Professional Growth: Access continuous learning and development opportunities in a supportive and innovative environment.

Working Hours:

8:00 AM - 5:00 PM Pacific Time (PST), adjustment requests will be considered

Application Process

Applicants must submit:

Resume/CV
Proof of academic qualifications (transcripts and/or certificates)

Additional Information

Independent contractor role responsible for own tax compliance
3-month probationary period to assess performance and fit
Fully remote, based in the Philippines
Equal opportunity employer welcoming applicants from diverse backgrounds

Join our team as a Bilingual Executive Assistant and contribute to our mission of delivering exceptional client service while advancing your career in a supportive, professional environment.

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