Job Description

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.

The Company

A creatively driven digital advertising agency specializing in performance marketing, social media, content creation, and digital strategy. We thrive on collaboration, curiosity, and a passion for delivering impactful results.

The Role

We are seeking a seasoned Digital Marketing Project Manager to join our Program Management Office (PMO) and partner with the Growth team on new and organic growth initiatives, as well as other high-priority projects across the organization. This role is ideal for someone who excels at bringing structure to a dynamic environment with competing priorities, driving execution, and aligning cross-functional teams under aggressive timelines.

The position requires direct engagement with executive leadership; therefore, excellent communication skills and a solid understanding of digital marketing operations and project management best practices are essential.

Key ResponsibilitiesPerformance Metrics

Pitch Planning & Timeline Management
Develop and manage detailed workback plans with key milestones across strategy, creative, media, and production.
Ensure all digital marketing and creative workstreams are aligned and progressing toward final submission or presentation.
Cross-Functional Coordination
Facilitate collaboration across account, strategy, creative, media, production, analytics, HR, and finance teams.
Coordinate essential internal meetings such as planning sessions, kickoffs, creative/media reviews, staffing discussions, team check-ins, and production coordination.
Resource & Capacity Planning
Assess team bandwidth and secure necessary resources, including freelancers or external partners.
Identify resourcing gaps and recommend solutions to maintain delivery continuity.
Communicate staffing of shared resources and coordinate overtime for production teams as needed.
Executive & Stakeholder Engagement
Coordinate reviews and approvals with senior leadership and core team members.
Schedule and facilitate pitch rehearsals and executive presentation dry runs.
Risk & Issue Management
Proactively identify risks such as timeline slippage and scope creep; escalate and troubleshoot blockers to maintain progress under tight deadlines.
Client-Presentation Readiness
Ensure all client-facing materials are proofread, formatted, and presentation-ready.
Organize pitch rehearsals, debriefs, and feedback loops post-presentation.
Process Optimization
Capture project learnings and contribute to refining digital workflow processes, tools, and templates.
Documentation & Reporting
Maintain meeting notes, creative files, timelines, staffing plans, and final submissions.
Provide regular project status updates to the VP of Program Management and other executive stakeholders.
Support additional strategic digital initiatives as prioritized by executive leadership in line with PMO standards.
Timely delivery of digital marketing projects and pitch materials
Internal stakeholder satisfaction
Process efficiency and workflow improvement
Contribution to successful new business wins

Required Skills

7+ years of project management experience in digital marketing, advertising, or business development
Strong understanding of digital marketing concepts (creative, social media, paid media, SEO)
Proven success managing complex, cross-functional marketing projects with senior stakeholders
Ability to manage multiple fast-paced, deadline-driven initiatives
Excellent organizational, analytical, and communication skills
Experience working remotely and across global time zones (PST hours required)

Preferred Skills

Comfortable with ambiguity and skilled at creating structure
Strategic thinker with strong execution capabilities
Collaborative, proactive, and solutions-oriented approach
Familiarity with Agile or Scrum methodologies
Experience in creative or media agency environments
Knowledge of digital advertising channels: paid social, display, search, programmatic
Familiarity with design and production tools (Figma, InDesign, etc.)
Exposure to content production, photo/video shoots
Ability to interpret and report on campaign performance data
Experience with SmartSheet and proofreading tools such as Ziflow
Prior experience working with remote or distributed teams
PMP certification or equivalent is a plus
Experience managing RFPs or supporting the business development lifecycle

Work Schedule

Monday-Friday night shift

Location

Home-based ; Should have strong internet connection (minimum of 20 mbps)

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the I'm Interested button I hereby allow Outsourced Quality Assured Services, Inc. (Outsourced) to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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