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Role: AU Bookkeeper - Pharmaceutical Industry

Location: Hybrid 2-3x a week onsite

About Us

At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact

Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

Job Overview

We are seeking a skilled Bookkeeper to provide full bookkeeping support for multiple Australian pharmacies, related companies, and freehold entities. This role will work closely with the Head Bookkeeper based in Australia to ensure accurate, standardized, and timely financial records across

the group. The role is hands-on, process-driven, and well-suited to someone who values structure, ownership, and growth.

Duties And Responsibilities

Core Bookkeeping

Maintain day-to-day ledgers (AP, AR, bank/credit card feeds, petty cash, intercompany).
Perform bank, clearing, and balance sheet reconciliations on a monthly basis.
Process supplier invoices, match to POs/delivery dockets, and manage weekly/fortnightly supplier payment runs.
Raise and allocate customer invoices/receipts; monitor aged receivables and follow up as needed.
Prepare month-end close packs using a standardized chart of accounts (P&L, BS, variance notes).
Manage GST coding and support BAS preparation (workpapers, reconciliations, schedules).
Maintain fixed asset registers and record depreciation.
Support cash-flow tracking and rolling forecasts.

Prepare audit/support schedules and respond to ad-hoc requests.

Pharmacy-Specific Activities (Training Provided)

Post and reconcile sales/imports from pharmacy POS/dispensary systems and e-commerce platforms (daily takings, cash-up, EFTPOS settlements, gift cards, loyalty programs).
Track cost of goods, stock adjustments/variances, and liaise on stocktakes.
Reconcile supplier rebates, credits, and price files; investigate margin anomalies.
Maintain store-by-store reporting and benchmarks using standardized COA.

Process, Controls & Standardization

Follow and help refine standard operating procedures (SOPs) across all entities.
Use checklists to ensure consistent, audit-ready files each period.
Identify issues and risks, propose fixes, and prevent recurrence.
Collaborate daily with the Australian team for smooth coordination.

Qualifications

Must-Haves

24+ years of end-to-end bookkeeping (multi-entity preferred).
Australian bookkeeping experience (GST coding, BAS workpapers, ATO-aligned practices).
Proficiency in Xero (bank rules, reconciliations, multi-entity workflows).
Ability to follow SOPs and work with standardized COAs.
Clear, proactive communication in English; able to work QLD business hours.

Tools You'll Use

Xero (core ledger)
Syft/Sift-style reporting & analytics (management packs)
Standard AP/expense and bank feed tools
Shared drives, Teams, and task trackers

(Pharmacy POS platform experience is a plus; training provided if needed.)

Nice-to-Haves

Bookkeeping exposure in retail/pharmacy (sales imports, daily takings, rebates, stock).
Experience with management reporting tools (e.g., Syft) and variance analysis.
Knowledge of AP automation/expense tools and payment platforms.
Previous collaboration with offshore/onshore teams.

What's In It For You

Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
Dynamic Open Spaces: Conducive for productivity and creativity.
State-of-the-Art Security: Ensuring your safety and peace of mind.
Game Rooms: Take a break and unwind with our recreational facilities.
Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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