Job Summary

The Accounts Payable Analyst is a key contributor within the Shared Services Organization (SSO), responsible for delivering accurate, timely, and compliant accounts payable services across multiple business units and geographies. The role leverages ERP systems and Microsoft tools to process, analyze, and resolve AP transactions while ensuring adherence to standardized global processes, internal controls, and service level agreements (SLAs). The analyst supports continuous improvement initiatives and collaborates closely with Procurement, Finance, and external vendors.

Key Responsibilities:

Operational & Transactional Support

Perform endtoend accounts payable activities including invoice processing, validation, posting, and payment execution within the ERP system
Execute 2way and 3way invoice matching and resolve discrepancies with Procurement, Receiving, and Vendors
Ensure compliance with global AP policies, approval matrices, and delegated authority limits
Maintain accurate vendor master data in accordance with data governance standards

ERP & Systems

Utilize ERP systems (e.g., SAP, Oracle, Workday, NetSuite) for invoice processing, postings, payments, and reporting
Troubleshoot systemrelated issues and coordinate with IT or ERP support teams
Participate in ERP upgrades, testing (UAT), and process standardization initiatives
Support adoption of AP automation tools (OCR, einvoicing, workflow solutions)

Analysis, Reporting & Controls

Perform AP aging analysis, account reconciliations, and variance investigation using ERP and Excelbased reports
Prepare accruals and support monthend, quarterend, and yearend close activities
Ensure compliance with internal controls, SOX requirements, and audit requests
Identify control gaps and recommend process improvements to mitigate financial and compliance risks

Stakeholder & Vendor Management

Serve as the primary AP contact for assigned business units and vendor portfolios
Manage and resolve vendor inquiries related to invoice status, payments, and discrepancies
Meet or exceed defined SLAs and KPIs within the Shared Services operating model

Continuous Improvement

Identify opportunities to streamline processes through automation and data analysis
Maintain SOPs, work instructions, and knowledge documentation
Support transition, migration, and stabilization activities for new entities or services

Qualifications & Experience

Bachelor's degree in Accounting, Finance, Business Administration, or related field
2–5 years of experience in Accounts Payable, Accounting, or Finance
Prior experience in a Shared Services or Global Business Services (GBS) environment preferred
Handson experience with ERP systems (SAP preferred; Oracle, Workday, NetSuite acceptable)
Experience supporting multientity, multicurrency, or multiregion operations is an advantage

Required Microsoft & Excel Knowledge

Strong working knowledge of Microsoft Excel, including:
Pivot Tables and Pivot Charts
Advanced formulas (e.g., VLOOKUP/XLOOKUP, IF, SUMIFS, COUNTIFS)
Data validation, filtering, and reconciliation techniques
Large data set analysis and error identification
Experience using Excel for AP analytics, including aging reports, accrual calculations, and variance analysis
Proficiency in Microsoft Outlook for professional stakeholder and vendor communication
Working knowledge of Microsoft Word for SOPs, documentation, and audit support materials
Experience with Microsoft PowerPoint for reporting, presentations, and process updates (preferred)

Required Skills & Competencies

Strong analytical and problemsolving skills
High attention to detail and commitment to accuracy
Ability to work effectively in an SLAdriven shared services environment
Strong written and verbal communication skills
Customercentric mindset with the ability to manage stakeholders professionally
Continuous improvement and automationfocused approach

Preferred Qualifications

Experience with AP automation, OCR, or einvoicing platforms
Knowledge of indirect taxes (VAT, GST, withholding tax)
Experience supporting audits, SOX compliance, or internal controls
Exposure to Lean, Six Sigma, or process improvement methodologies

Working Environment

Shared Services / Global Business Services setting
Hybrid or onsite work arrangement depending on business requirements
Peak activity during monthend and financial close cycles

OTHER DETAILS (Please read carefully):

Other Details:

Shift – Must be available in Mid shift
Hybrid Work Setup - 2-3x a week onsite work
Location is in UP Techno Hub, Quezon City
The client prefers candidates who can start ASAP or 15 days upon selection
Employment Arrangement: Project Based ( 6 months initially – Subject for extension and renewal)

Package includes:

Competitive Salary Package
Day 1 Healthcare (HMO) with 1 dependent and Life Insurance Benefits
Certified Career and Learning Development courses via LinkedIn Learning

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